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Executive Administrative Assistant (Auburn Hills)

  • Address:Auburn Hills, MI 48326 (map)
  • Date Posted:03/12/14
  • Job Type:Contract
  • Description:
  • Job Details:
    Job Title: Executive Administrative Assistant
    Location: Auburn Hills, MI 48326
    Duration: 4-6+ months (Strong possibility for extension)

    Job Description / Requirement:
    Job Scope:
    Provide administrative support to the BU Manager, Controller and BU Management Team.

    Key Duties:
    • Provide administrative support for BU Manager, Controller and BU Management Team.
    • Time management - coordination of calendar and assisting with the scheduling of local and global meetings.
    • Coordination of travel, both domestic and international.
    • Prepare and reconcile reports, database entry reporting, prepare expense reports, presentations etc.
    • Payment requests, coding / routing invoices, and issue resolutions with Shared Accounting Services along with other support for the Controlling group.
    • Support managers in Webshop transacting.
    • Prepare for weekly staff meeting and bi-weekly KPI meeting – organize presentations, gather data, schedule through conflicts.
    • Keep current on processes, operations and knowledge of local and global organization.
    • Order office supplies and perform variety of other requests.

    Education & Experience Preferred:
    • 10+ years executive-level administrative support experience
    • Associates/Bachelor’s degree preferred

    Business/Technical Skills Preferred:
    • High level of proficiency in written and verbal communication within domestic and global organization, as well as with customers.
    • Fluent and advanced knowledge of MS Office software (Word, Excel, PowerPoint), SAP and Lotus Notes.
    • Ability to organize and develop processes.
    • Ability to work independently at times.
    • Experienced with organizing managers and their duties/schedules.

    Behavioral Skills Preferred:
    • Interpersonal communication skills -can relate effectively with all levels of employees.
    • Display organizational savvy - detail oriented.
    • Self Driven - proactive positive attitude and a team player.
    • Ability to handle stressful and sensitive issues – maintain high levels of confidentiality.
    • Analytical skills – be able to draw conclusions and make good decisions.
    • Represent organization in a professional manner.
    • Ability to multi-task.
Ad ID: 19286400
    • Posted by: Ashad | View all ads
    • Profile: Registered user, Active since 10/2011
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